Use Cases

Real Problems. Real Solutions.

Every feature in UnitCycle was built for a specific pain point Property Managers face every week. Here are the problems we solve.

USE CASE 01
"I spend days every June preparing Service Charge statements for 300 tenants."
Property manager overseeing a mixed residential portfolio
UnitCycle Solution: Service Charge Settlement Engine

All operating cost categories are tracked per property. AI pre-categorizes invoices throughout the year. Area-based allocation is calculated automatically per unit. The settlement deadline is tracked with a live countdown on the portfolio dashboard.

"What took 3 weeks now takes 3 days. The AI pre-categorizes 80% of invoices."
Invoices Processed
247 of 300
Deadline Tracker
23 days left
Costs by Category
Cleaning
€8,420
Utilities
€14,180
Insurance
€5,640
Repairs
€11,200
Admin
€7,880
Total Settled €47,320
94% AI Accuracy
USE CASE 02
"We keep missing rent indexing windows across our portfolio."
Managing director of a 1,000-unit management company
UnitCycle Solution: Rent Indexing Tracker

Automatic alerts fire when a lease is due for its next index adjustment. The portfolio dashboard shows a live count of overdue adjustments. Each tenant profile includes a calculator showing the exact new rent due.

"Not a single missed adjustment across 300 tenants since we switched. The dashboard shows exactly who is due."
Portfolio Index Status Live
101
102
103
104
105
201
202
203
204
205
301
302
303
304
305
401
402
403
404
405
Current
Due Soon
Overdue
2 units overdue — €640/mo missed revenue
47
Current
2
Overdue
3
Due Next Mo.
USE CASE 03
"Getting 50 owners to sign a circular resolution takes months of chasing."
Portfolio manager at a multi-property firm
UnitCycle Solution: Digital Owner Voting

Compliant digital voting with share-weighted results. Non-responders are handled via deemed consent rules. A 3-level automated reminder sequence follows up on outstanding votes. Results are legally binding and audit-logged.

"Our last circular resolution closed in 18 days. The deemed consent handled the non-responders automatically."
72% Yes
Yes 72%
No 8%
Pending 20%
Owner Responses
KN
K. Novak Yes
JH
J. Hansen Yes
MR
M. Richter No
DP
D. Park Pending
AS
A. Silva Yes
Automated Reminders
Day 1
Day 7
Day 14
Day 21
⏳ Deemed consent activates in 4 days ON TRACK
USE CASE 04
"Tenants call us for everything. Payment confirmations, document requests, maintenance updates."
Operations manager at a growing property management firm
UnitCycle Solution: Tenant Portal

Tenants log in with a one-time OTP code. They see their rent schedule, Service Charge advance statements, payment history, and open maintenance tickets. New tickets can be submitted directly from the portal. Document downloads are self-service.

"Tenant calls dropped by 60% in the first month. Most requests now come through the portal."
SM
Active
Monthly Rent €1,280
Paid
Next: 01 Apr 2026
Open Ticket #TK-0847
Broken heater — Unit 4B
✓
Submitted
✓
Assigned
●
In Progress
○
Resolved
Service Charge Balance
Advance
€120
→
Actual
€98
=
Balance
−€22
€22 credit due to tenant
Pay Rent
Submit Ticket
Download Docs
Get Started

Which problem sounds like yours?

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